Vending
What we're looking for:
In order to keep the vending the best it can be and at a level that is beneficial to vendors and festival goers alike, we are asking for detailed descriptions of booths. We are especially interested in items related to rhythm, small-scale artisans, and health-related merchandise.
Note: Info and application is for merch vendors only; all food vendor spots have been filled.
Expectations:
• Set up is 10am-6pm on August 8 or 9am-noon on August 9 (gates open to the public at noon 8/9). If you need to arrive later you MUST contact Brenda in advance and your choice of spots will be limited. **ALL VENDORS MUST CHECK IN WITH A STAFF MEMBER WHEN YOU ARRIVE TO GET YOUR WRISTBANDS AND YOUR BOOTH LOCATION APPROVED.
* Spots are available on a first-come, first-served basis.
* You should be open and ready to sell on the first day of the festival. You may determine the hours you are open.
• Set-ups need to be self-contained; tents, tables, chairs will not be provided.
• Electricity is provided in some, but not all, locations. It's a good idea to bring an extension cord. Electricity may only be used for lights or other low wattage devices - no coffee makers, hot plates, or other energy-sucking appliances.
• Music played at your booth should be at a respectable volume and turned off during workshops and performances.
• Vendors may stay one day after the festival is over to break down and clean up. Vendors are expected to LEAVE NO TRACE and completely clean up their vending area before leaving.
• Vendor participates in the event at his/her own risk. In case of inclement weather or other Acts of God, vendor agrees to accept full responsibility for profits or loss, any missing or stolen items, or damage to person or personal property. If damage to public property/venue is incurred by vendor or representative participating in the event, he/she will be held liable for the repair or replacement of the damaged property. This applies to, but is not limited to, such items and areas as exterior fencing structures, buildings, electrical equipment, trash cans, landscaping, tents and any other facilities or equipment.
• Merch vendors may not sell food or beverages of any kind.
Regulations:
Vendors are responsible for all applicable Kentucky state sales and use taxes.
No copyrighted designs.
All vendors and festival goers must abide by all local, state, and federal laws.
Cancellation Policy:
Vendors must give at least two weeks notice of intent to cancel participation in the festival. $50 of the booth fee is nonrefundable; the remainder of the booth fee will be refunded up to two weeks before the start of the festival. Important: if you have been invited but are not able to attend, PLEASE contact Brenda and let her know so your spot can be given to someone else.
Merch Booth Fees:
$200 for Single Booth (10' wide; includes ONE weekend ticket and free camping behind or near your booth)
$300 for Double Booth (20' wide; includes ONE weekend ticket and free camping behind or near your booth)
$100 additional booth workers (limit 1 per Single Booth, 2 per Double Booth)
Single or Double applies to the road frontage, the depth depends on the particular space. Please note that any Single booths that are larger than 10’ wide will be charged an extra booth fee on site if not paid for in advance, in fairness to those who purchase a Double booth.
VENDOR SPACES ARE LIMITED AND MAY SELL-OUT, SO APPLY EARLY!!! PAYMENT IS EXPECTED AT THE TIME YOUR APPLICATION IS ACCEPTED.